The Graduate Assistant (GA) fulfills a unique position in the university because he/she is both a student and an employee. Graduate study and effective service as a Graduate Assistant both require extensive commitment. It is for this reason that limits are placed on the amount of effort (academic credits and teaching/research/service hours) to be spent in each role. Graduate Assistants are normally appointed as half-time assistants, but some may be appointed as quarter-time assistants.
Selection of Graduate Assistants
Applicants for GA positions must meet the eligibility requirements of the specific appointment and will not be subjected to unlawful discriminatory treatment. University educational employment policy states that there shall be no discrimination against persons because of race, religion, age, creed, color, sex, disability, sexual orientation, national origin, marital status, veterans’ status, or political belief or affiliation. North Dakota state law also prohibits discrimination in employment with regards to participation in lawful activity off University property during non-working hours, which is not in direct conflict with the essential business- related interests of the University. Interested students may apply for a GA appointment to the graduate department to which they have been admitted or to service units, which may be related to their major field. Applications have deadlines, so check with your department 2-3 months prior to the beginning of the semester.
Graduate Teaching Assistants are selected by the department in which the student is pursuing his/her major field of study and in which the teaching assistant duties are to be performed. Graduate Research Assistants are selected by the faculty research supervisor with the concurrence of the student’s major department chairperson. Graduate Service Assistants are selected by the administrator of the service unit.
Applications for Graduate Assistantships are accepted throughout the year. Students should contact the department for information. The following general eligibility requirements are applicable to the award of and retention of any Graduate Assistantship at UND:
- Students admitted to the School of Graduate Studies and notified that they have been granted an appointment or award before they have actually received a bachelor's degree may neither register nor hold appointment or award until they have received the bachelor's degree and fulfilled all requirements for admission to the School of Graduate Studies as a degree student.
- Only degree seeking students in Approved and Provisional status in good academic standing may hold awards or appointments.
- Assistantship appointments will not exceed one-half time in all combinations.
- Students must maintain a 3.00 GPA to retain appointments or awards.
- A student may be removed from an appointment due to unsatisfactory job performance.
- Students who withdraw from or are dismissed from the School of Graduate Studies become immediately ineligible for and may not continue to hold an appointment or award.
- International students must meet specified language proficiency requirements to hold an assistantship.
- Students must be enrolled in 6 credits (fall and spring terms) to hold an assistantship. Continuing Enrollment Credits do not count toward the 6 credit requirement. Students in their last semester may receive a waiver for this requirement. Summer enrollment is not required to hold an assistantship. However, a student enrolled in fewer than 3 credits during the summer term will be subject to FICA.
Half-time GAs will be expected to work up to a maximum of 20 hours per week, dependent upon departmental requirements. Quarter-time GAs are expected to work up to 10 hours per week. For many GAs the workload will be relatively uniform throughout the semester, but for others, the load will be uneven due to the nature of the duties.
Graduate assistantship stipends are subject to income tax and tax will be withheld. Tax will not be withheld from scholarships, traineeships, and fellowships, but the stipend may be taxable. Rulings as to the actual taxability of any specific stipend are in the hands of the Internal Revenue Service.
Policy on Outside Employment for Graduate Assistants
The School of Graduate Studies does not encourage outside employment for Graduate Student Assistants. Such employment may limit the ability of the student to make satisfactory progress towards his/her degree. Failure to make satisfactory progress towards their degree can result in coursework becoming obsolete prior to graduation, triggering the need for the additional work of revalidating obsolete coursework. Moreover, failure to make satisfactory progress may also constitute grounds for dismissal.
Graduate assistants are expected to meet the terms of their appointment in areas of teaching, research and/or service. These appointments should not exceed 100%. The Graduate School defines 100% effort for half-time assistants as 50% employment (20 hours per week) and 50% coursework (20 hours per week) or, for quarter-time assistants, as 25% employment (10 hours per week) and 75% coursework (30 hours per week). In unusual circumstances, Graduate Assistants can serve as consultants to projects or activities supported with University administered funds provided all of the following criteria are satisfied: (1) The services of the Graduate Student Consultant are outside of the realm of their Graduate Assistant responsibilities, (2) The services provided are limited in scope and do not involve prolonged teaching or research activities, (3) The combined activities, Assistant + Consulting, cannot exceed 23 hours per week (4) The consulting fee is appropriate considering the qualifications of the individual to be utilized, and the nature of the services to be rendered, and (5) the overload must be sanctioned by the Graduate Program Director of the program in which the student is enrolled and approved by the School of Graduate Studies’ Dean.
Appointments of Graduate Assistants
All GA appointments specify a beginning date and a monthly stipend. Appointments end when the department sends a termination to Human Resources. All pay and benefits are terminated as of that date or upon graduation should graduation precede the contract termination date. Reappointment is possible, but not guaranteed, and requires satisfactory job performance and at least a 3.00 grade point average.
All GA appointments are initiated by the department. GTA appointments are initiated by the major department chairperson and require the approval of the Dean of the college/school in which the instruction occurs and of the Dean of the School of Graduate Studies. GRA appointments are initiated by the research supervisor and require the approval of the major department chairperson and the Dean of the School of Graduate Studies. GSA appointments are initiated by the service unit administrator and require the approval of the Dean of the School of Graduate Studies. All appointments will indicate the person to whom the student is responsible for the performance of the GA duties.
Formal appointment of all GAs is by virtue of a university contract issued by employing department or college. The student must sign to accept their contract. Students must have accepted the appointment in order for the paperwork to be further processed by the School of Graduate Studies and forwarded to Payroll.
- All GTA, GRA and GSA appointment forms must be received by the School of Graduate Studies at least two weeks prior to the start of the appointment to ensure enough processing time. Students may not start their appointments until Human Resources has completed the final approval.
Flex Place Agreements for Graduate Assistantships
Students enrolled in an online program may be considered for an on-campus assistantship appointment if they are located within a commutable distance. A student not located within a commutable distance may be considered for an assistantship with a flexplace agreement with prior approval from the School of Graduate Studies Dean and the Human Resources Office.
Graduate Assistants' Rights and Responsibilities
“All GAs are responsible for abiding by all policies as outlined in the Code of Student Life. Additionally, they are subject to the ethical precepts and code of their academic profession, through the laws of the State of North Dakota regarding its employees, and through the University of North Dakota policies, which govern their institutional obligations. Violation of these constitutes a basis for disciplinary action in accordance with the procedures set forth herein.” (Section 1-9, Code of Student Life - http://und.edu/student-affairs/code-of-student- life/)
GAs are first and foremost graduate students, and must meet the demands of that role. GA appointments may not exceed 20 hours per week.
In their role as teachers, GTAs are members of the academic staff (but not faculty) of the University, and are accorded the rights and responsibilities of academic freedom as set forth in the “Regulations on Academic Freedom, Tenure, and Due Process” (see the ND State Board of Higher Education Policy Manual, section 605.1- https://ndus.edu/)
International Student Graduate Assistants
The North Dakota State Board of Higher Education policy requires all international students to purchase the health insurance approved by the institution. International students who are GAs at UND must agree to the deduction of the health insurance premium as a payroll deduction. The policy states that students must carry this insurance from the time of their registration at the institution until termination or completion of their studies.
Graduate Teaching Roles
Graduate Teaching Assistants must be proficient English language communicators. The roles and responsibilities of students that are hired into a graduate teaching assistant position are varied, and depend on the unit's specific needs. The English language proficiency requirements vary based on these roles. Positions will fall into one of two categories - GTA General or Primarily Instruction or GTA Primarily Grading.
Students in a GTA General or Primarily Instruction role have the greatest responsibilities in their positions. An instructor's role is to teach regularly either a full semester lecture or laboratory course and/or lead discussions in sessions associated with existing courses. A general GTA role may vary vastly, but is any role that is not primarily instruction or primarily grading. Students in a GTA General or Primarily Instruction role must
- Be comfortable working with students using the English language. This necessitates a score of at least a 6.5 on the IELTS exam or a minimum TOEFL iBT score of 26 on the speaking portion of the exam.
Students in a GTA Primarily Grading role will have limited expectation to work directly with students and are given tasks to primarily assess student work. These students do not teach in the classroom, although they may have conversations with students on occasion. These students must
- Be moderately comfortable communicating with students using the English language. This necessitates a score of at least 6.0 on the IELTS exam, or a minimum TOEFL iBT score of 20 on the speaking portion of the exam.
Language proficiency will be established on the basis of the Internet Based TOEFL (iBT) spoken section or on the basis of the IELTS test overall band score as listed above by position type. Departments may have higher minimum score requirements for awarding an assistantship.