Program of Study
Students must submit a Program of Study for approval by the Dean of the School of Graduate Studies which will have been developed in consultation with the advisor and signed by the departmental chairperson (or designate). If a minor is declared, the Program of Study also must be signed by the chairperson of the minor department. The Program of Study should be developed early in the second semester and submitted to the School of Graduate Studies.
The Program of Study is a listing of the courses and credits needed to meet the requirements for the degree and major (area of concentration). In addition to a major, some students elect to obtain a minor (a concentrated study in a specific supporting field) or to take courses in a cognate area (a selection of courses providing broad support to the major). The courses selected for the major, minor, and/or cognate must be included on the Program of Study. It is the student’s responsibility to know what the course and credit requirements are for their department. The student should consult with their advisor or the Graduate Director of their department when preparing their Program of Study. The Program of Study will include academic coursework in one major department, as well as coursework from related departments, i.e., a minor or cognate. At least one-half of the work must be in the major field. If transfer credits are to be included on the Program of Study, make sure they can be applied to the degree. Transfer courses must be listed on the Program of Study exactly as they appear on the transcript with the exception that quarter credits need to be converted into semester credits. For detailed information, refer to the Transfer of Graduate Credits section in the Graduate Catalog.
Nine graduate non-degree credits may be applied to the degree if they are approved on the program of study. Graduate courses more than seven years old are considered obsolete and may not be included on the program of study. However, obsolete courses may be revalidated by submitting a revalidation plan using the form on the School of Graduate Studies website. A revalidation plan must be submitted to the Dean before the revalidation process is undertaken. The revalidation plan must be attached to the Program of Study for approval if the course(s) are to be applied to the degree.
Courses listed on the Program of Study should be grouped into appropriate sections and supply a title for each one: major, minor, cognate, foundations, etc. The number of required credits should be included in the appropriate column, for the total program, the major, the minor, the cognate, and the foundations areas.
All members of the student’s Advisory Committee must sign the Program of study. Some departments may allow the Program of Study to be submitted prior to selecting a committee. In these cases, only the advisor must sign the Program of Study. Contact the graduate program director with questions about the program's policy. The graduate program director is also required to sign all Program of Study forms prior to submission to the School of Graduate Studies. Once the Program of Study is approved by the School of Graduate Studies, a copy will be sent to the student and the student’s advisor. Changes to the Program of Study can be made by completing the “Changes to a Program of Study” form found on the School of Graduate Studies Web page. After the advisor signs the form, it should be submitted to the School of Graduate Studies for the Dean’s approval. Do not submit a new program of study, unless there are major changes.