The student records maintained by the University fall into two general categories—public directory information and educational records. As the custodian of student records and in compliance with the Family Educational Rights and Privacy Act of 1974 as amended, the University assumes the trust and obligation to ensure the full protection of these student records. The University practices the policy of maintaining the confidentiality of educational records. It also guarantees that all records pertaining to a student (with the exception of those specifically exempted in the Code of Student Life) will be produced, with reasonable notice, for inspection by that individual student. The administrative procedures on student records as outlined in the Code of Student Life are adhered to by University personnel who have or accumulate educational records which are in a personally identifiable form.
Public Directory Information
Directory information, which may be released publicly in printed, electronic, or other form, is defined to include the following: name (all names on record); address (all addresses on record); e-mail address (all electronic addresses on record); phone number (all phone numbers on record); height, weight and photos of athletic team members; date of birth; place of birth; major field of study (all declared majors); minor field of study (all declared minors); class level; dates of attendance; enrollment status; names of previous institutions attended; participation in officially recognized activities and sports; honors/awards received; degree/s earned (all degrees earned); date degree earned (dates of all degrees earned); and photographic, video or electronic images of students taken and maintained by the institution.
The student may request directory information not be made public by completing an appropriate form in the Office of the Registrar. In order to effectively suppress release of directory information, students should restrict their information as early in the term as possible.
Educational records are those documents, records, files, and other materials which contain information directly related to a student and are maintained by the University of North Dakota or a person acting on behalf of the University. Educational records include more than academic records. Educational records, with the exception of those designated as public directory information, may not be released without written consent of the student to any individual, agency or organization other than authorized personnel. Directory Information may be released publicly in printed, electronic, or other form. See the Code of Student Life, section X, for details on the various ramifications of the Family Educational Rights and Privacy Act (FERPA), its implementing federal regulations, and UND policies. Students have a right to file a complaint regarding a violation of FERPA with the Affirmative Action Office, 101 Twamley Hall, P.O. Box 7097, Grand Forks, ND 58202-7097, or with the Family Policy Compliance Office, U.S. Department of Education,400 Maryland Avenue SW, Washington, D.C. 20202-5920.